The University System of New Hampshire (USNH) provides a range of resources to facilitate travel and expense management for its employees and affiliates. Understanding these tools is crucial for ensuring smooth operations and compliance with institutional policies. This guide will walk you through the essential forms and guidelines you need to know.
Whether you are planning a business trip, seeking reimbursement, or managing lost receipts, USNH offers specific forms designed to streamline these processes. Familiarizing yourself with these resources can save time and reduce administrative burdens. Let’s dive into the details of each form and how they can assist you in your professional endeavors.
Travel Pre-Approval and Advance Forms
Before embarking on a business trip, it is essential to obtain pre-approval and arrange any necessary advances. The Travel Pre-Approval/Advance Form in Excel format is your go-to tool for this purpose. This form ensures that all travel plans are reviewed and approved in advance, helping to avoid any last-minute complications.
For detailed instructions on how to complete the Travel Authorization/Advance Form, you can refer to the Travel & Expense Administration section of the USNH Finance Hub. This resource provides step-by-step guidance to ensure that you fill out the form accurately and efficiently. By following these instructions, you can streamline the approval process and focus on your travel plans.
Reimbursement Forms
After completing a business trip, you may need to submit a reimbursement request. USNH offers two primary forms for this purpose: the Personal Reimbursement Form and the Non-employee travel Reimbursement Form both available in Excel format. These forms are designed to capture all necessary details related to your travel expenses, ensuring that you are reimbursed promptly and accurately.
The Personal Reimbursement Form is intended for USNH employees, while the Non-Employee Travel Reimbursement Form is for affiliates or contractors. Both forms require detailed information about your travel expenses, including dates, locations, and amounts. To ensure a smooth reimbursement process, it is crucial to complete these forms thoroughly and accurately.
For comprehensive instructions on how to fill out these forms, visit the Travel & Expense Administration section of the USNH Finance Hub. This resource provides valuable insights and tips to help you navigate the reimbursement process with ease.
Managing Lost Receipts and PCard Expenses
In the event that you lose a receipt, USNH provides a Lost Receipt Form to help you document your expenses. This form is essential for ensuring that you can still claim reimbursement even if you have misplaced the original receipt. By completing this form, you can provide a detailed account of your expenses, which will be reviewed by the relevant authorities.
Additionally, USNH offers a PCard Expense Form for managing expenses related to the use of a procurement card. This form is designed to capture all necessary details about your PCard transactions, ensuring that they are properly documented and reimbursed. By using this form, you can maintain accurate records of your expenses and streamline the reimbursement process.
For specific questions related to these forms or any other travel and expense management issues, you can contact the relevant departments at USNH. The Travel & Expense team can be reached at [email protected] while the P-Card Forms/Receipts team is available at [email protected]. For more general inquiries, you can contact the Treasury department at [email protected] or the Policy & Risk Management team at [email protected] and [email protected].
It is important to note that the official version of this information is maintained online. Any printed copies of this material are dated as of the print date. To ensure that you have the most up-to-date information, please review the material online before relying on a printed version.
